Adult Roles

Key Three Roles

Chartered Org Representative – Our Pack is “owned” by a chartered organization, which receives a national charter yearly to use the Scouting program as a part of its youth work. These chartered organizations, which have goals compatible with those of the Boy Scouts of America, include religious, educational, civic, fraternal, business, labor, governmental bodies, and professional associations. Duties Include But Are Not Limited To:

  • Be a member of the chartered organization
  • Maintain a close liaison with the Pack Committee Chair
  • Help recruit other adult leaders
  • Serve as liaison between your troop and your organization
  • Encourage service to the organization
  • Be an active and involved member of the district committee

Cubmaster – The Cubmaster is the adult leader responsible for the image of the troop and for supporting the Den leaders in implementing the Pack’s program. The Cubmaster and Assistant Cubmaster work directly with the Scouts. The importance of the Cubmaster’s role is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. Duties Include But Are Not Limited To:

  • Plan and run Pack Meetings
  • Train and guide Den leaders
  • Work with other responsible adults to bring Scouting to boys and girls.
  • Use the methods of Scouting to achieve the aims of Scouting.

Committee Chair – Where the Scoutmaster oversees the delivery of the program, the Committee Chair oversee Pack policy. The Committee Chair should be familiar with the inner workings of the Pack and be able to effectively plan and propose policy to allow the program to be delivered effectively and in accordance with all National BSA Policy including the Safe Guide to Scouting and the Guide to Advancement. Duties Include But Are Not Limited To:

  • Recruit other adults to fill all troop committee functions
  • Run committee meetings and utilize time effectively
  • Encourage all adults to complete position specific training
  • Oversee all aspects of the various committees

Committee Roles

Advancement Coordinator – Encourages Scouts to advance in rank, records all rank and achievement progress in ScoutBook and provides a semi-annual report to the Pack Committee to make sure no Scouts are “falling through the cracks”.

Assistant Cubmaster – While many of the committee members affect overall policy, it is primarily up to the Cubmaster and Assistant Cubmaster to effectively deliver the program. The Assistant Cubmaster helps the Cubmaster run the program and assist with the duties outline under Cubmaster.

Den Leaders – While the Cubmaster runs the Pack, the Den leaders run the program for each Den. The Den leaders spend the most time with the individual Scouts so this is one of the most important roles in the Pack. Den leaders and Assistant Den leaders plan all the Den meetings and Den activities and help the Scouts earn their achievements and advance in rank.

Quartermaster – Oversees all Pack gear and oversees the proper care and storage of said equipment. The quartermaster also helps by requesting funds to replace or repair damaged gear as the need arises.

Fundraising Coordinator – To be effective in this role, one would need to assist in planning and executing unit fundraisers including completing and submitting a fundraising proposal to the council for approval.

Medical Coordinator – Should handle all medical forms and ensure that they are properly filled out and available for ALL attendees, both youth and adult, of outings. This person is also responsible for maintaining the Pack first aid kits and making sure they are stocked and ready if needed.

Membership Coordinator – Works with new parents to get scouts and adults registered in the unit throughout the year, however more so during our annual recharter in November. This also involves helping promote the unit to prospective cross overs.

New Member / Parent Coordinator – Provide a welcoming environment for new Scout’s parents. New parents should have the advancement, achievement, and campout processes explained as well as introductions to the various Committee Members they will interact with.

Outdoor / Activities Coordinator – Arguably one of the most important roles. This person is responsible for securing permissions and reservations for campsites, transportation, and budgeting for the outing.

Public Relations Coordinator – The Public Relations Coordinator will assist in the dissemination of information from the Pack Committee to the Parents and vice versa. This person will act as our official representative to other groups and helps to provide a positive “group image”.

Secretary – Keep Meeting Minutes for all Pack Committee Meetings (held once per month, generally Tuesday evenings), assist with their approval and distribution, assist as a conduit between Scout Parents and the Pack Committee and explain upcoming policy changes.

Training Coordinator – Ensures that all adults who start a new role or transfer to a different role are fully trained with any position specific training. This training should be synced and entered as needed through ScoutBook to ensure Trained Leader Reporting accuracy.

Treasurer – Handel all troop funds including any troop debts and authorized reimbursements. The treasurer also will create a semi-annual financial plan for committee approval and make any recommendations to the committee regarding changing annual dues, activity fees, etc.

Webmaster – Manage our troop website including updating information in a timely manner, posting new content, adding activity photos, etc.